POSITION OVERVIEW

We are currently looking for a proactive Administrative Assistant to support our growing demands at Kiewit Building Group. Position will provide exceptional office administration support to a fast paced construction project with high expectations in Omaha, NE. Office administration support duties may include: maintaining office systems, supplies, payroll processing, accounts payable, document management, owner billings/account receivables, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks.

DISTRICT OVERVIEW

Kiewit Building Group specializes in constructing office buildings, industrial complexes, education and sports facilities, hotels, hospitals, transportation terminals, science and technology facilities, manufacturing, retail and special-use facilities and extensive interior construction with tenant improvements. Its capabilities include general construction, construction management, design-build, design-assist and turn-key project development. Kiewit also provides fast, accurate preconstruction project management services.

LOCATION

RESPONSIBILITIES

• Responsible to perform administrative, clerical and receptionist duties

• Expense reconciliation

• Accounts Receivable

• Assist with completion of payroll, time entry, payroll reconciliation

• Order office supplies and stock and maintain breakrooms

• Assist with all account payable transactions, PO maintenance, invoice reconciliation

• Assist with tracking of subcontract insurance, bonds, contract documents, invoices and payments

• Gather and review support for contract billing

• Assist with various special projects

QUALIFICATIONS

• 3+ years of Administrative experience required

• Associates degree preferred.

• Valid Driver's License.

• Supply management and inventory control experience.

• Organizational skills.

• Tracking budget expenses.

• Reporting skills.

• Attention to detail.

• Excellent customer service skills and a positive, can-do attitude.

• Professional phone manner.

• Must be highly proficient in Microsoft Word, Excel, and Power Point.

• Flexibility in schedule - early/late as needed.

• Ability to juggle multiple projects/assignments.

• Ability to work with various personalities.

• Other software package experience that is preferred includes SharePoint, Concur, Bluebeam.

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.